Checklist

# Bid Request Checklist

Use this before you send a scope out to bid. Gaps here are the single most common reason bids come back with wide contingency or change orders later.

A bid request checklist lists the information a directional drilling or fiber construction contractor needs to price work accurately: route and footage, surface types, crossings, soil expectations, restoration standard, permitting responsibility, schedule, and the documentation level required at closeout.

## Route and scope

- Route definedStart point, end point and general alignment, ideally with a map or KMZ.
- Approximate footageTotal run length, split by aerial and underground if the route changes character.
- Conduit or cable specificationSize, count, type and whether the contractor supplies material or you do.
- Crossing inventoryNumber and type of road, driveway, railroad and waterway crossings.
- Surface types along the routeAsphalt, concrete, brick, sod, landscaping and any decorative or historic surface.
- Aerial scope if anyPole count, attachment height, whether make-ready is complete and who owns the poles.

## Site conditions

- Known existing utilitiesAny as-builts, prior locates or known congestion in the corridor.
- Soil informationGeotechnical data if available, or known conditions such as rock, muck or high water table.
- Access and stagingWhere equipment can stage, where spoil goes and any access restrictions.
- Environmental constraintsWetlands, protected trees, conservation areas or waterbody proximity.

## Commercial and compliance

- Permitting responsibilityWho pulls which permits, and whether permits are already in hand.
- Traffic control expectationsWhether MOT plans exist, and any restricted work windows.
- Restoration standardThe standard restoration must meet, and who inspects and accepts it.
- Insurance and bonding requirementsCoverage limits, additional insured requirements and any bonding.
- ScheduleDesired start, required completion, and whether either is contractual.
- Documentation required at closeoutAs-built format, test records, photo requirements and any client-specific template.

Use your browser print function to save this checklist as a PDF. The print stylesheet strips the navigation and expands everything, so it prints clean. Nothing here is gated and we do not ask for your email to use it.

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Source: https://strillacommunications.com/resources/checklists/bid-request-checklist